Customer details setup
Create and organise client records before quotes and invoices are prepared.
XIMS: Invoice management for growing Australian businesses
Create quotes, send invoices, track payment status and follow up faster from one simple business platform.
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Invoice automation for growing businesses
Quote, invoice, track payments and follow up from one practical platform
XIMS helps Australian SMEs bring their invoice workflow into one organised system. Your team can manage clients, products, quotations, invoices, payment status and follow-up without relying on scattered spreadsheets or long email trails.
It is built for business owners and operations teams who want clearer cash-flow visibility, faster admin and a system that can be shaped around the way they work.
- Create invoices and quotations faster
- Keep client and product records consistent
- Track paid, pending and overdue invoices
- Reduce repeated manual admin
- Improve follow-up and team visibility
- Customise workflows with Xpansion support
Product screenshots
See the actual XIMS screens your team will work with
These screenshots from the XIMS platform show the practical admin screens behind client setup, quotations, invoice tracking and payment follow-up.
Dashboard and invoice overview
Track customers, total invoices, quotes and due payments from one dashboard.
Quotation list and status tracking
Manage quotations with customer names, due dates, totals, status and published state.
Quotation editor workflow
Build or update quotations with customer, payment bank, sales person and item details.
Invoice list and payment status
Review invoices, balances, paid/unpaid status and published drafts in one table.
Invoice workflow in one place
From quote to paid invoice, XIMS gives your team one clear process
XIMS is designed for teams that want less spreadsheet chasing, fewer repeated tasks and better visibility over invoices, quotes, clients and payments.
1shared invoice workspace
5core workflow areas
24/7cloud access for teams
SMEfriendly and customisable
01
Set up clients
Keep customer details, contacts and records in one organised place.
02
Create quotes
Prepare consistent quotations using saved products and services.
03
Send invoices
Convert approved work into invoices without rebuilding the same data.
04
Track payments
See paid, pending and overdue invoices before cash flow becomes unclear.
05
Follow up faster
Give owners and teams a clear action list for payment follow-up.
XIMS Features
Built for the everyday invoice tasks that slow teams down
A practical invoice management workflow for clients, quotations, invoices, products, payment tracking and business follow-up.
Smart Invoice Creation
Create professional invoices quickly, reduce repeated typing and keep your invoice records consistent across the team.
Client Management
Keep customer details, contact information and invoice history organised in one reliable source.
Quotation Workflow
Prepare quotes and move approved work into invoicing without rebuilding the same information again.
Payment Tracking
See what has been sent, what is paid, what is overdue and what needs follow-up before cash flow becomes unclear.
Products and Services
Maintain product, service and pricing records so invoices and quotations are faster and more accurate.
Reports and Follow-up
Give owners and managers a clearer view of invoice activity, pending payments and next actions.
Who XIMS is for
- Service businesses that send repeat invoices and quotations.
- Trade, maintenance and project teams that need simple job-to-invoice visibility.
- Growing SMEs moving away from spreadsheets and manual email trails.
- Managers who want a clearer view of what has been sent, paid and overdue.
What changes after XIMS
- Less repeated typing between quotes, clients, products and invoices.
- Cleaner client and product records for the whole team.
- Faster follow-up on pending and overdue invoices.
- A product that can be adapted around your operating process.
Common questions
A practical invoice platform that can grow with your business
Can XIMS be customised?
Yes. Xpansion can tailor workflows, fields, reports and modules around your team’s process where required.
Is it only for one industry?
No. XIMS suits many SME workflows including services, trades, events, projects and business operations teams.
Can it support quotes and products?
Yes. XIMS can manage clients, products, services, quotations, invoices, payment status and follow-up activity.
Who supports the system?
XIMS is built and supported by Xpansion Technologies, with implementation help available for Australian businesses.
Ready to see how XIMS could simplify your invoice workflow?
Book a short walkthrough and we can map your current quote, invoice and payment follow-up process against XIMS.